For onboarding & training
Record a process once and Stepwright builds a step-by-step onboarding guide — screenshots, click targets, and your own spoken explanation — so new starters get productive without shadowing someone for a week.
Free plan, no credit card. Works on Windows and in the browser.
New hires wait days for a busy colleague to walk them through each system — and then ask the same questions again next week.
The person who knows the process best has no time to sit and write a document, so the onboarding guide never gets made.
The written docs you do have are out of date the moment a screen or button changes, and nobody notices until a new hire gets stuck.
Knowledge lives in one or two people's heads, so onboarding quality depends entirely on who happens to be free that week.
Stepwright creates onboarding documentation by recording an experienced team member doing a task once — on any Windows desktop or web app — and automatically turning it into a numbered guide with a screenshot and written instruction for every step. New hires follow the same steps the expert took, and you update it in minutes by recording whatever the process change affected.
01 /04
An experienced team member opens Stepwright and completes the process on their Windows desktop — your CRM, internal admin panel, accounting client, or any web app — talking through it in their own voice as they go. No script, no separate writing step.
Capture your workflow on this page
Run the monthly payroll cycle
People Ops
Process a supplier invoice
Finance
02 /04
It captures a screenshot for every step, highlights exactly what was clicked, and turns the spoken explanation into written instructions — so the guide carries the 'why', not just the 'what'. Add proprietary tool names and internal jargon to your custom vocabulary so they transcribe correctly every time.
03 /04
Publish the finished guide and send a link, or export to PDF, HTML, or Markdown to drop into Notion, your LMS, or an onboarding wiki. New hires follow the same steps the expert took — self-serve, on day one.
04 /04
When a screen or step changes, record just that part and the guide updates in minutes instead of you editing a stale document. Onboarding material stays current without a documentation project.
Self-serve, step-by-step guides mean a new starter can complete real tasks on day one instead of waiting for a colleague to be free.
Record a process once instead of walking three different people through it. The guide answers the repeat questions so your best people can focus on their work.
Everyone learns the process the same correct way — not whichever half-remembered version the available colleague demonstrates that week.
Updating takes minutes, so onboarding docs keep pace with your tools instead of rotting into a source of confusion.
Narration in your team member's own words preserves the context and hard-won tips a bare screenshot list would lose.
Guides stay private until you choose to share them, encrypted in transit and at rest, with redaction available on paid tiers for anything sensitive on screen.
A wiki is a great place to store onboarding material, but you still have to write and screenshot every step by hand — which is exactly why the docs rarely get made. Stepwright captures the steps and screenshots automatically as someone performs the task, then exports to PDF, HTML, or Markdown so you can file the finished guide in Notion or your LMS.
Yes. Stepwright is a native Windows desktop recorder, so it captures desktop applications, internal admin panels, ERP and accounting clients, and legacy line-of-business apps the same way it captures web apps — useful when onboarding touches tools a browser extension can't see.
Yes. You can add proprietary words, product names, and jargon to a custom vocabulary in the settings so your spoken narration is transcribed accurately, instead of your internal terms coming out garbled.
When a process changes, record only the steps that are different and Stepwright updates them in minutes — no hunting through a document to edit screenshots and steps. That low update cost is what keeps onboarding material accurate over time.
Record one process and watch it become a shareable step-by-step guide. No writing, and the free plan needs no credit card.