Use cases Onboarding documentation

Day one without shadowing anybody.

Record how your team actually works and Stepwright builds the onboarding guides — screenshots, click targets and the explanation in your own voice. A new starter does real work on their first morning.

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Free plan, no credit card. Windows and browser.

In short

Stepwright creates onboarding documentation by recording an experienced team member doing a task once — in any Windows desktop or web app — and turning it into a numbered guide with a screenshot and a written instruction for every step. New hires follow the same steps the expert took, and you update it in minutes by recording whatever a process change affected.

New hires wait days for a busy colleague to walk them through each system, then ask the same question again next week.

The person who knows the process best has no afternoon to write it up, so the onboarding guide never gets made.

The docs you do have go stale the moment a screen changes, and nobody notices until a new hire is stuck.

Knowledge sits with one or two people, so onboarding quality depends on who happens to be free that week.

Your best person, recorded once.

No script, no writing session, no documentation project. Someone who knows the task does it while Stepwright watches, and what comes out is a guide and a narrated video a new starter can follow alone on their first morning.

01 / 04

Record the task the way it is really done

Your CRM, an internal admin panel, the accounting client, a web app — whatever the job involves. The experienced person talks through it in their own voice as they work, which is the part a written doc always loses.

02 / 04

The guide writes itself, including the why

A screenshot per step with the click target highlighted, and instructions drawn from what was said out loud — so the guide carries the reasoning, not only the clicks. Internal tool names and jargon go in your custom vocabulary on Teams, so they transcribe correctly every time.

  • Written guide
  • Narrated video
  • Guide in 28 languages

03 / 04

Hand it to every new starter after that

Publish and send a link, or export to PDF, HTML or Markdown for Notion, your LMS or an onboarding wiki. Teams starts with fifty authenticated viewers, so the people reading guides never need an editor seat.

04 / 04

Update by showing what changed

When a screen moves, record just that part and the guide updates in minutes. The narrated video regenerates with it. Nobody has to open a stale document and repair it, which is the reason onboarding material usually rots.

What changes in the first week.

New hires do real work sooner

Self-serve, screenshotted guides mean a starter can complete an actual task on day one instead of waiting for a colleague to be free.

Your experts get their week back

Record a process once rather than walking three people through it. The guide handles the repeat questions.

The same onboarding every time

Everyone learns the correct version, not whichever half-remembered one the available colleague demonstrates that week.

Material that stays current

Updating takes minutes, so onboarding keeps pace with your tools instead of turning into a source of confusion.

The real voice behind the steps

Narration in your colleague's own words preserves the context and the hard-won tips a bare screenshot list would drop.

Private by default

Guides stay private until you share them, encrypted in transit and at rest, with redaction on paid tiers for anything sensitive on screen.

Questions about onboarding.

Related

A wiki is a fine place to store onboarding material, but you still write every step and capture every screenshot by hand — which is why the docs rarely get made. Stepwright captures steps and screenshots as someone performs the task, then exports to PDF, HTML or Markdown so the finished guide can live in Notion or your LMS.

Yes. The native Windows recorder captures desktop applications, internal admin panels, ERP and accounting clients and legacy line-of-business apps the same way it captures web apps — useful when onboarding touches tools a browser extension cannot see.

Add them to the custom vocabulary on Teams and your spoken narration transcribes accurately, so internal terms appear as written instead of coming out garbled.

Record only the steps that changed. Stepwright updates those and leaves the rest of the guide, including your own edits, alone. That low update cost is what keeps onboarding material accurate over time.

Record the task your next hire will ask about.

Seven recordings make a first week. The free plan needs no card.

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