Solutions HR process documentation

The payroll run shouldn't stop because one person is off.

Record your HR and payroll procedures in the systems you already use. Stepwright captures installed HRIS clients, puts the policy you speak into the steps, and on paid tiers blurs the personal data before anyone else reads it.

Record the payroll cycle See how it works

Free plan, no credit card. Hosted in Frankfurt.

In short

Stepwright documents HR and people operations processes by recording them in your real systems. As a native Windows recorder it captures installed HRIS and payroll clients as well as web tools, building a numbered guide with a screenshot and a written instruction per step. Spoken narration carries the policy rules into the steps, and personal data can be redacted on paid tiers before sharing.

The payroll run, the contract change, the leaver process — each one lives with a person rather than in a document.

A lot of HR admin happens inside an HRIS or payroll client whose screens look nothing like the vendor's help pages.

These processes touch personal data, so documenting them properly means sanitising every screenshot by hand — or skipping it.

If the person who runs payroll is off in the week it is due, there may be nothing for a colleague to pick up.

One cycle, recorded, and the absence is covered.

Run the cycle as you always do, with Stepwright capturing the screen and the rules you say out loud. Out comes a numbered guide with a screenshot per step, personal data redacted on paid tiers, ready for the month someone else has to run it.

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Record it in your own HRIS, not the vendor's demo

Your payroll screens carry your own fields, your own approval routes and your own quirks. Record the cycle, the onboarding admin or a contract change where it actually happens — installed clients and remote sessions included, not just browser tools.

  • HRIS client
  • Payroll software
  • Time and attendance
  • Benefits portal

02 / 04

HR processes are mostly conditions. Say them.

Notice periods, approval thresholds, which form applies to which contract type. Speak the rule as you reach it and it lands as step context, so the guide carries the policy next to the click instead of leaving a colleague to guess it.

Payroll · Approvals

Payment run

March · 142 employees

£486,210.00

Salaried · monthly £412,880.00
Hourly · March £58,140.00
Adjustments £15,190.00
Second approver Required
A spoken note captured with the recording: “Anything over five thousand needs a second approver.”

03 / 04

Document the process without documenting the people

Guides are private by default. On paid tiers, redact names, salaries, addresses and tax or insurance numbers in the screenshots. The procedure stays followable; the employee data it was performed on does not travel with it.

Stepwright: document the process without documenting the people

Redacted before sharing

24 fields

  • National insurance
  • Salaries
  • Bank accounts

04 / 04

The month someone else has to run it

A form changes, a policy moves: record the step that differs and the guide updates in minutes. Teams starts with five editors and fifty viewers, so the HR team authors and the rest of the company simply reads.

What a people team gets out of it.

Payroll survives an absence

A recorded, screenshotted procedure means the cycle can be run by someone else in the week it matters, rather than waiting for one person to be back.

Policy captured with the process

Spoken narration puts the rules and thresholds into the written steps, so the guide answers 'which form for this contract type', not just 'click here'.

Personal data can be stripped

Redaction on paid tiers removes names, salaries and identifiers from the screenshots before a procedure is shared internally or filed.

Reaches HRIS desktop tools

Native Windows recording captures installed clients and remote sessions, which is where a great deal of HR admin still happens.

The same answer every time

The processes employees ask about most get recorded once and shared, so the same question stops consuming the same hour every month.

Wide readership, few seats

Teams starts with five editors and fifty authenticated viewers, so guides reach the whole company while only the HR team holds authoring seats.

Questions from people teams.

Related

Yes. Onboarding is about getting a new hire productive in their own role. This page is about the HR team's own recurring admin — payroll runs, contract changes, leaver processes, HRIS tasks — performed repeatedly by a small team and usually documented least well.

Record the process as you normally perform it, then redact names, salaries, addresses and tax or insurance identifiers in the screenshots on a paid tier before sharing. Guides are private by default and encrypted in transit and at rest, so nothing is visible until you decide it should be.

Yes. The Windows desktop recorder captures installed HRIS and payroll clients, and remote sessions into them, the same way it captures web tools. A browser extension is also available for teams working entirely in the browser, including on Mac.

In Germany — Stepwright runs on AWS in the Frankfurt region. Recordings and guides are encrypted in transit and at rest, and guides stay private until you choose to share them.

Record this month's run.

Next month it is a guide somebody else can follow. The free plan needs no card.

Record the payroll cycle See pricing